Company Registration in Poland

Registration fee is from 1600 €

Registration period — 2 weeks

Minimum authorized capital - 5000 PLN

Remote opening — yes

Financial statements — yes

Poland is an independent state in Central Europe. Since 1999, Poland has been a member of NATO; since 2004, an active member of the EU; and in December 2007 it joined the Schengen Area. Its capital is Warsaw.

Maira Consult recommends using a company registered in Poland for international trade, logistics services, and freight and passenger transportation.

Company Registration in Poland for Ukrainians

Poland is one of Ukraine's largest trading partners and the most popular EU country for relocating Ukrainian business. Registering a company in Poland provides direct access to the single EU market with a population of over 450 million people, while geographic proximity to Ukraine, a shared border, and developed logistics infrastructure make a Polish company a convenient tool for import, export, and transit trade between Ukraine and Europe.

Registering a firm in Poland also opens up the possibility of obtaining a special type of licensing for crypto companies (crypto authorization). Crypto authorization allows Polish companies to operate in the field of virtual currencies and provide services such as exchange between virtual currencies and means of payment, brokering exchanges, and more; this is one of the few legal ways to work with cryptocurrencies under license within the EU.

To open an account at a Polish bank, a personal visit by the director to Poland is mandatory; this is the only part of the process that cannot be carried out entirely remotely, regardless of the chosen method of registering the Polish company.

Company registration in Poland through Maira Consult is handled turnkey, from arranging PESEL and ePUAP for a non-resident director to opening an account at a Polish bank. Submit a request, and a specialist will calculate the cost and timeline for your business structure.

Poland advantages

1

Possibility of opening an account in a Polish bank

2

Crypto license in Poland

3

100% ownership of a Polish company by a non-resident

4

Legalization of stay through PESEL and ePUAP without the need for a residence card (karta pobytu)

General Information

Registration Features

A fully remote registration of a company in Poland is possible only if a model (standard) articles of association is used.

Company Name

The company name must include a word or abbreviation indicating its legal structure, such as (Sp. z o.o.).

Authorized Capital

The share capital for a Sp. z o.o. company must be no less than 5,000 PLN, which is approximately 1,200 EUR.

Director

At least one natural person is required, with no residency requirements. It is recommended that the director and the sole shareholder be different people. If the director and the sole shareholder are the same person, they must be registered with the tax authorities and pay monthly social contributions (approximately 310 EUR).

Shareholders

Setting up a company requires at least one shareholder, who can be either a natural or a legal person, with no residency restrictions.

Financial Reporting

A Polish Sp. z o.o. company is required to keep and submit regular financial statements. Under certain conditions, an audit is required.

Taxation

The corporate income tax rate for Sp. z o.o. companies ranges from 9% to 19%, and the standard VAT rate is 23%.

Confidentiality

The state register is open to the public, allowing anyone to view data about the company, its director, shareholders, and the amount of share capital.

Stages of company registration

01

Choosing the name and form of the company

The most common form of company in Poland is a limited liability company (Sp. z o.o.). To register a company in Poland, it is first necessary to submit a request to the Polish trade register to verify the name. Once the name is confirmed, the corporate documents are prepared.

02

Preparation and collection of documents

Each shareholder of the company must provide a passport and proof of residential address (a utility bill). Before registering a company in Poland, a non-resident director must obtain a Polish PESEL number and a government ePUAP profile.

03

Identification of company participants

Company registration in Poland can be done remotely or with a personal visit by the director and founders to Poland. A company in Poland can be registered remotely through the KRS S24 platform. The registration process includes obtaining an electronic signature for each of the founders and directors of the Polish company.

04

Formation of the share capital (if necessary)

The share capital is formed after the company's registration in Poland is completed.

05

Company registration

The company registration procedure in Poland usually takes from 10 to 15 business days from the moment the full package of documents is received, depending on the registry's workload.

06

Receiving of corporate documents

After the company is registered in Poland, the registry issues corporate documents bearing all the necessary markings.

07

Legalization of documents (if necessary)

If necessary, the Polish company's documents are submitted for legalization and apostille.

08

Delivery of corporate documents

The original corporate documents of the Polish company are sent for delivery via courier service.

Answers to the Most Common Questions:

Turnkey company registration in Poland costs from EUR 1,600. The price includes company name verification, preparation of the Articles of Association (umowa spółki), government fees and filing with the National Court Register (KRS). Legal address, additional services for directors and shareholders, notarial services for an individually drafted Articles of Association and accounting services are charged separately. The minimum share capital of a Polish Sp. z o.o. is PLN 5,000. The final cost depends on the number of shareholders, ownership structure and the registration method selected.
Company registration in Poland usually takes 10-15 business days from the submission of a complete set of documents to the KRS. The timeframe depends on the registration method and the workload of the registry. Registration through the S24 system using the standard Articles of Association is generally faster. If the Articles of Association are individually drafted and notarised, the process may take longer. Once the company is entered into the KRS, NIP and REGON numbers are assigned in accordance with the applicable procedure.
To register a Polish Sp. z o.o., a foreigner needs an identity document and the information required to prepare the corporate documents and register the company with the KRS. A PESEL number and Profil Zaufany may be required for certain electronic procedures, but they are not a universal requirement for company registration. A qualified electronic signature may also be used for signing documents electronically. A residence permit is not required to establish a Polish Sp. z o.o.
Yes. A Polish residence permit is not a mandatory requirement for establishing a Polish company. Company registration and legalisation of a foreigner's stay in Poland are two separate procedures. However, the right to establish a company does not automatically grant the right to reside or work in Poland.
Yes. In general, a foreigner may become the sole shareholder of a Polish Sp. z o.o. and own 100% of its shares. A shareholder may be either an individual or a legal entity. Certain restrictions may apply depending on the shareholder's citizenship, the type of business activity or the acquisition of real estate in Poland. The specific structure should therefore be reviewed before incorporation.
Registration through S24 is carried out electronically using the standard Articles of Association available in the system. It is generally a faster and simpler option for standard corporate structures. Registration through a notary allows the Articles of Association to be individually drafted to reflect a specific ownership and management structure. This option is suitable when shareholders require special provisions concerning shares, management, profit distribution or other corporate matters.
PESEL is a Polish personal identification number. Profil Zaufany (Trusted Profile) is used to verify identity and sign documents when using Polish government electronic services. PESEL and Profil Zaufany may be required for certain electronic procedures and government services. However, they should not be considered a mandatory requirement for every company registration, as a qualified electronic signature may be used depending on the procedure.
In many cases, a Polish company can be registered remotely without travelling to Poland. The possibility of completing the entire procedure remotely depends on the registration method, the availability of the required electronic signature and the company's ownership structure. Banking requirements should be considered separately. Depending on the bank and its KYC procedure, the company's representative may be required to attend a meeting in person to open a corporate bank account.
The main recurring costs include accounting services, a registered office, preparation and filing of annual financial statements, and tax reporting. Additional expenses may arise in connection with directors' remuneration, employees and ZUS contributions. Particular attention should be paid to a company with a single shareholder: the sole shareholder of a single-member Sp. z o.o. is subject to mandatory social and health insurance under the ZUS rules. The ownership structure should therefore be planned taking into account not only corporate considerations, but also tax and social-security implications.
The standard corporate income tax (CIT) rate in Poland is 19%. A 9% rate may apply to income other than capital gains if the statutory requirements concerning the taxpayer's status and income level are met. For 2026, one of the key conditions for applying the 9% rate is the EUR 2 million threshold, converted into Polish zloty in accordance with the applicable rules. Certain companies may also use the special tax regime known as ryczałt od dochodów spółek, commonly referred to as the "Polish Estonian CIT". The eligibility requirements should be assessed separately depending on the company's structure and business activity. The standard VAT rate in Poland is 23%, while 8% and 5% rates apply to specific categories of goods and services.
In 2026, a company may benefit from the VAT exemption based on turnover if it meets the statutory conditions and its annual sales do not exceed PLN 240,000. For newly established companies, the threshold is applied proportionally to the period of business activity. The turnover-based exemption does not apply to certain types of business activities, meaning that VAT registration may be required regardless of turnover. Where registration is required, the company submits a VAT-R application. After registration, the company's VAT status is reflected in the official registers and the company must comply with the applicable VAT reporting requirements.
KSeF (Krajowy System e-Faktur) is Poland's national system for issuing and receiving electronic invoices. In 2026, mandatory use of KSeF is being introduced in stages. The obligation applies to the largest taxpayers from 1 February 2026 and to most other taxpayers from 1 April 2026. The smallest taxpayers whose monthly sales documented by invoices do not exceed PLN 10,000 gross have a postponement until the end of 2026. A newly established company should therefore set up its invoicing and accounting processes taking KSeF requirements into account from the beginning, where the company falls within the scope of the mandatory system.
After registering a Sp. z o.o., the company can open a corporate bank account with a Polish bank. The bank will review the company's business activity, ownership structure, beneficial owners, source of funds and planned transactions. Requirements concerning the personal presence of a company representative vary between banks. It is therefore advisable to select and consult the bank before incorporating the company. We prepare the required documentation in accordance with the selected bank's requirements. The banks we most frequently work with include Santander Bank Polska and PKO Bank Polski.
If a company plans to provide services falling under the MiCA framework, such as exchanging crypto-assets for fiat currencies or other crypto-assets, providing custody services, portfolio management or operating a trading platform, it may need the relevant authorisation as a crypto-asset service provider (CASP). As of 2026, the Polish transitional period under MiCA has ended. Registration of a company in Poland is therefore only the corporate stage. The possibility of conducting specific crypto-asset activities must be assessed separately in accordance with MiCA and Polish law.
No. Poland is a member of the European Union and has a comprehensive system of corporate, tax and financial regulation. Polish companies are subject to taxation, accounting and statutory reporting requirements. Company information is available through the National Court Register (KRS), while information on ultimate beneficial owners is reported to the Central Register of Beneficial Owners (CRBR). Poland's attractiveness for international business is primarily based on access to the EU market, developed infrastructure, proximity to Ukraine and the possibility of operating within the European legal framework.

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Email

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Address

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MAIRA LLC

EDRPOU code: 38202700

Jurisdiction: Ukraine

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